From time to time, employees may be required to purchase tools or supplies to effectively perform their jobs. Your supervisor will give you verbal approval to purchase miscellaneous items you wish to claim as a reimbursed expense. For individual items over $200 or $ 200 per month, you must have a manager’s written authorization to first incur such an expense and expect full reimbursement. Do not purchase items without first gaining written or verbal authorization if you intend the expense to be reimbursed.
To be reimbursed for all authorized expenses, you must submit an expense report or voucher accompanied by receipts and your manager must approve it. Please submit your expense report or voucher by the last business day of each month, as you incur authorized reimbursable expenses. Any expense reports or vouchers older than three (3) months old may not be honored.
If you are asked to conduct company business using your personal vehicle, you will be reimbursed at the rate of $ 0.48 cents per mile. Please submit this expense with other monthly expense reports.
Commentary (if any):
WARNING: Do NOT simply adopt a policy or add it to your handbook or manual without consulting with a qualified HR professional or employment lawyer. A sample policy may not be proper or even lawful in your particular situation. You’ve been warned.