The Company will reimburse eligible employees for tuition expenses (not including fees, books or supplies) paid to accredited schools, colleges and universities, as set forth in this policy.
For undergraduate and graduate students, tuition reimbursement is offered for up to six credits per semester and a maximum of 18 credits a year.
The Company will reimburse employees at the conclusion of a successfully completed course, pursuant to the following schedule:
* For an “A” grade, the Company will reimburse 100% of the tuition cost;
* For a “B” grade, the Company will reimburse 75% of the tuition cost;
* For a “C” grade, the Company will reimburse 50% of the tuition cost;
No reimbursements will be made for grades lower than a “C” grade;
The company will not reimburse employees for courses in which the employee can receive a grade of only “PASS” or “FAIL,” unless no other grade option is available for the course.
Reimbursement rates are not affected by grades that are accompanied by a plus sign (+) or a minus sign (-). Thus, for example, an eligible employee who receives a B+ will be reimbursed at 75%. Likewise, an eligible employee who receives a B- will be reimbursed at 75%.
Numerical equivalents of a letter grade may be accepted in lieu of a letter grade, provided the Company receives — what it considers in its sole discretion to be — adequate assurances from the accredited institution that the numerical grade is equivalent to a letter grade.
Tuition for undergraduate courses will be reimbursed up to a maximum of $___________ per year. Graduate courses will be reimbursed up to a maximum of $_________ per year.
To be eligible for tuition reimbursement under this policy an employee must:
* Be a full-time employee;
* Have completed a year of service; and
* Be on the payroll when the course is completed.
Otherwise eligible employees are or become ineligible for tuition reimbursement under this policy, if:
* The employee has received a formal warning within six months prior to his or her request for pre-approval; or
* The employee receives a formal warning following pre-approval and before the course is completed. Accordingly, despite pre-approval, the
Company will not reimburse your tuition payment if you receive a formal warning at any time prior to you completing the course.
Courses and Programs Eligible for Reimbursement
Certificate, Associates, Bachelors and Masters degree programs will be reimbursed if they are business or job related. All courses, required and elective, which are related to an employee’s work or which lead to a business-related or job-related degree will be reimbursed. The Company will determine, in its sole discretion, whether an degree program or course is business or job related.
Application For Pre-Approval Of Tuition Reimbursement
Employees must obtain pre-approval for tuition reimbursement under this policy. To do so, employees must complete and return to the Human Resources Department a “Request for Tuition Reimbursement” form (the form can be obtained from the Human Resources Department). If and when the course is pre-approved, this form will also serve as a request for payment form at the conclusion of the course.
Application For Reimbursement Upon Completion Of Course
Upon completion of the pre-approved course, the employee must submit a copy of the “Request for Tuition Reimbursement” form to the Human Resources Department, along with an official transcript of grades and proof of payment. Proof of payment can be established by either a bursar’s receipt or a copy of a canceled check (front and back).
Commentary (if any):
WARNING: Do NOT simply adopt a policy or add it to your handbook or manual without consulting with a qualified HR professional or employment lawyer. A sample policy may not be proper or even lawful in your particular situation. You’ve been warned.