It is imperative that employees not abuse or misuse these technologies and services. Employees must ensure that only business related information is contained or maintained on the [COMPANY’s] systems or devices. This is particularly important when using e-mail, the World Wide Web, or any other part of the Internet. At minimum, employees must be guided by common sense when using the computer technologies. Given the ever-changing nature of these technologies, it is impossible to catalogue all possible abuse or misuse. Nevertheless, employees are strictly prohibited from using any technology to view, listen to or communicate offensive, defamatory or disruptive content. Such content includes, but is not limited to, material of a sexual or sexually suggestive nature, racial, ethnic or gender-specific slurs, or any other visual/audio/verbal content that offends or is intended to offend someone because of his or her age, sex, religion, national origin, disability or other lawfully protected trait.
The [COMPANY] will periodically audit its systems, including e-mail and Internet access, to determine whether there is evidence of abuse or misuse. Employees who abuse or misuse any [COMPANY] technology will be disciplined, up to and including immediate termination.
Commentary (if any):
WARNING: Do NOT simply adopt a policy or add it to your handbook or manual without consulting with a qualified HR professional or employment lawyer. A sample policy may not be proper or even lawful in your particular situation. You’ve been warned.