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Sample Job Description Procedures

SOP# HR200
Title:  Job Descriptions
Last Revision Date:  New
Approved By: Joseph Smith
Job Title: Director of Human Resources
Approval Date: 05/01/00

1.0   Scope:

This document shall apply to all job descriptions developed for and maintained by COMPANY.
 
2.0   Purpose

The purpose of this procedure is to establish a standard approach for creating and maintaining job descriptions.

3.0   Definitions

  3.1   The term exempt employee shall refer to an individual who is considered to be classified as “exempt ” in accordance with the requirements of the Fair Labor Standards Act.

  3.2   The term non-exempt employee shall refer to an individual who is considered to be classified as “non-exempt” in accordance with the requirements of the Fair Labor Standards Act.

  3.3   The term job description shall refer to the written document(s) generated by the Human Resources Department that is used to document the basic skills, education and experience necessary to meet exempt and non-exempt job requirements.

  3.3   The term job description matrix shall refer to the electronic database maintained by COMPANY to identify approved job descriptions.

4.0   Organizational Responsibilities

  The Director of Human Resources shall be responsible for the administration of the procedures hereunder.  He/She shall also complete the following in accordance with the procedures outlined in this document:

5.0   Procedure 

  5.1.  The Director of Human Resources shall notify the Department Manager in writing when job descriptions need to be developed or revised and dates by which they must be completed; distribute copies of existing job descriptions and new job description forms to complete; and assist the Department Manager in the appropriate completion of the job description, on an as-needed basis.

  5.2   The Department Manager shall generate or revise job descriptions to accurately describe the requirements of the position; return completed job description to the Director of Human Resources by the established deadline date; and complete development plans in accordance with COMPANY’s Training Policy #400.

  5.3   The Director of Human Resources shall review job descriptions and development plans received from the Department Manager to confirm completeness and ensure applicable requirements are met; recommend modifications to the Department Manager, where appropriate; approve all job descriptions and development plans where applicable requirements have been met; provide a copy of approved job descriptions and development plans to the Department Manager within five business days of being approved; maintain originals of each completed job description using an orderly and efficient system for the storage, retrieval and safe keeping of same; update the COMPANY’s Job Description Matrix; initiate the hiring process for the position, where applicable, in accordance with COMPANY’s Hiring Policy #100; and coordinate the implementation of development plans in accordance with COMPANY’s Training Policy #400.

  5.4   The Department Manager shall review the job description and development plan with the employee.

6.0   Related Policies
 
  6.1   Hiring Policy #100
 
  6.2   Training Policy #400

7.0   Related Forms

  7.1   Job Description Form (HR200-F01)
  7.2   Job Description Form (HR200-F02)
  7.3   Job Description Matrix (HR200-F03)
  7.4   Development Plan (HR400-F01)

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